Terms of Reference : Admissions, Inclusion & Ethos Committee

1. Membership and quorum

The Local Governing Body (LGB) may co-opt persons to the Committee who are not Governors. The Committee shall consist of a minimum of 2 and a maximum of 6 members (of whom at least two shall be Governors and at least one of whom shall have the relevant skills and expertise).

All of the above are voting members. Other attendees may be invited to the meetings as appropriate but will not have a vote.

Two members represent a quorum.

2. Term of Office

The members of the Committee shall hold office from the date of their appointment until their resignation or their omission from membership of the Committee on subsequent consideration by the LGB (whichever shall first happen).

3. Chairmanship

The Chair of the Committee shall be appointed by the committee and will be a Governor to allow effective feedback to the LGB. The Chair will be appointed at the first meeting of the committee in each academic year, along with a Vice-Chair who will take the position of the Chair in the event of his/her absence from a meeting.

4. Meetings

a) The Committee shall meet as necessary but normally at least once per term. The Chair or any two members may call a meeting.

b) The Clerk to the LGB shall be the Clerk to the Committee, keeping appropriate records of the proceedings.

c) The agendas and minutes of Committee meetings shall be circulated to all LGB members.

5. Duties

The committee will:

a) Monitor and review all aspects of admissions to the Academy, particularly the Academy’s admission criteria as determined by the Governing Body and approved by the Secretary of State.

b) Annually review the Academy’s admission policy, including the published admission number and the area served by the Academy.

c) Bring to the notice of the LGB any aspect of admissions that needs its attention, making recommendations where appropriate.

d) Consider and comment on relevant authorities admission arrangements as part of the annual consultation process.

e) Delegate responsibility to the Head of School to admit students from the Academy’s priority admission area in accordance with the arrangements on admissions agreed by the governing body.

f) Consider any application for admission that the Head of School cannot determine in accordance with the Academy’s admission policy.

g) On behalf of the LGB, to oversee and develop the Academy’s links with the wider community (parents, local groups businesses, other schools).

h) To monitor and evaluate the Academy’s wider community activities to ensure they raise the overall achievement of the children, and/or benefit the Academy and/or community.

i) To review and monitor all policies relating to the Academy and wider community

j) Require that safeguarding is a standing item on the agenda and that it is reported on at every meeting.

k) Agree and establish arrangements for the appropriate training of all staff in safeguarding matters and receive an annual report on this.

l) Receive reports at each meeting on the Academy’s progress in promoting and celebrating the Christian Ethos.

The duties of the Committee shall include monitoring:-

a) that there is effective promotion of healthy lifestyles including healthy eating, consumption of water and appropriate education and information on health related issues;

b) that there are effective and enforceable policies on child protection/safeguarding, bullying and racial issues and that all students have confidence that these issues will be dealt with in an appropriate manner.

c) that as far as possible Academy is a place of positive experience and enjoyment for students and that the recognition system reflects this.

d) that regard is paid to students’ spiritual, moral, social, emotional and cultural development.

e) that students develop their understanding of their rights and responsibilities and have appropriate opportunities to make a positive contribution to the local community.

f) that students have opportunities to help them achieve future economic well-being.

g) that students understand career options and acquire workplace skills.

h) that arrangements for educational visits follow the guidance available from the local authority.

i) that effective provision is made for students with Special Educational Needs [SEN].

j) that the Inclusion and Safeguarding related policies are reviewed, approved and amended as appropriate.

6. Declaration of interests

Where there is a conflict between the interests of any governor and the interests of the LGB or Trust Board, that person must declare the interest and withdraw from the meeting. If there is any dispute as to whether a person must withdraw from a meeting under the regulations on governing body procedures, the other governors present at the meeting will decide on the matter.

7. Terms of Reference

The Terms of Reference of the Committee will be reviewed annually at the first meeting of the year.

8. Authority

The Committee is authorised by the Board to:-

a) Investigate any activity within its terms of reference.

b) Obtain external professional advice.

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